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The Perkins Public Library Trust is accepting sealed bids for the following:
CITY OF PERKINS

CONTRACT DOCUMENTS AND SPECIFICATIONS

FOR

Twenty (20) Street Lights

PROJECT NUMBER: PER-ST-18-001
BID OPENING DATE: May 17, 2018
Download complete bid documents

April 10, 2018

City of Perkins

SOLICITATION FOR BIDS

Notice is hereby given that the City of Perkins will receive sealed Bids for the construction and Installation of:

Twenty (20) Street Lights

PER-ST-18-001

in the office of the City Clerk, City Hall, at P.O. Box 9, Perkins, Oklahoma 74059, until 4:00 p.m., on the 17th day of May, 2018 and will open bids the same day at 6:00 p.m. in the Commission Board Room, Thomas-Wilhite Public Library, 101 E. Thomas Street, Perkins, OK. Bids shall be opened at the above stated time for receipt of Bids or as soon thereafter as practicable. This project consists of furnishing all required materials, supplies, equipment, tools, and personnel to perform all necessary labor for the construction and installation of 20 Poles and Street Lights on Main Street in Perkins, OK.

The work shall be done in accordance with specifications on file in the City Manager’s Office.

Each bid must be submitted in a sealed envelope bearing on the outside, the name of the bidder, his/her address and the name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed as specified in the bid form. All blank spaces for bid prices must be completed in ink, or typewritten and in both words and figures.

Bids received more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for opening of bids, as well as bids received after the time set for receipt of bids, WILL NOT be considered and will be RETURNED UNOPENED.

A cashier’s check, a certified check or a surety bond in the amount of five percent (5%) of the bid shall accompany the sealed proposal of each bidder. Deposits will be returned to unsuccessful bidders. Each bid submitted is a legal offer and when accepted by the City, constitutes a FIRM AND BINDING CONTRACT. The City reserves the right to REJECT ANY or ALL BIDS. The City of Perkins reserves the unconditional right to cancel all or any portion of this project within thirty (30) days from the date of the opening of the bids, for any reason and at its sole discretion.

INSTRUCTION TO BIDDERS

EXAMINATION OF SITE Each bidder by making his bid represents that he has visited the site and familiarized himself with all the conditions under which the work is to be performed. No extra compensation will be allowed by reason of any matters or things concerning which the bidder did not inform himself prior to bidding.

EASEMENTS Work performed on, or use of, easements shall be subject to the provisions of the easement agreements on file and open to inspection in the office of the Owner.

EXAMINATION OF BIDDING DOCUMENTS Each bidder by making his bid represents that he has read and understands the bidding documents. The bidder shall include in his bid prices any and all costs that may be necessary to complete the work in accordance with the requirements of the contract documents.

SUBSURFACE EXPLORATION DATA Investigations of subsurface conditions at the site is the responsibility of the Contractor. The Owner assumes no responsibility whatsoever with respect to the sufficiency of the Contractor's investigations, or of their interpretation, and there is no guarantee, either expressed or implied, that the conditions found by the Contractor are representative of those existing throughout the work or any part of it, or that unforeseen developments may not occur. The Contractor shall plan his work based upon his own subsurface information and assume responsibility for conditions other than those he may find.

INTERPRETATION OF CONTRACT DOCUMENTS Questions regarding documents, discrepancies, omissions, or intent of the specifications or drawings shall be submitted in writing to the Owner through the Engineer at least seven (7) days prior to opening of bids to provide time for issuing and forwarding an addendum. Any interpretation of the contract documents will be made only by addendum duly issued or delivered by the Owner to each person receiving a set of documents. The Owner will not be responsible for any other explanations or interpretation of the contract documents.

MATERIAL SUBSTITUTION Each bidder shall base his bid upon the materials and equipment as described in the bidding documents. The successful contractor will not be allowed to make any substitutions on his own initiative, but in each instance will be required to obtain authorization from the Owner before installing any work in variance with the requirements of the contract documents.

APPROXIMATE QUANTITIES On all items on which bids are to be received on a unit price basis, the quantities stated in the bid will not be used in establishing final payment due the Contractor. The quantities stated, on which unit prices are invited, are approximate only and each bidder shall make his own estimate from the contract drawings of the quantities required on each item and calculate his unit price bid for each item accordingly. Bids will be compared on the basis of number of units stated in the bidding schedule. Payment on the contract or unit price items shall be based on the actual number of units installed in the completed work.

BID SECURITY No bid will be considered unless the original copy filed with the Purchasing Director is accompanied by a Bidder's Bond, Certified Check, or Cashier's Check in the required amount, made payable to the Owner. The bid security shall be in the amount of five percent (5%) of the total amount of the bid. It shall be five percent (5%) of the highest amount in the event of an alternate or several bids. The bid security is required as evidence of good faith and as a guarantee that if awarded the Contract, the bidder will execute the Contract and furnish the required bonds and insurance within the required time and the guarantee will serve as liquidated damages in the event of failure to do so.

QUALIFICATIONS OF BIDDERS IN DETERMINING THE LOWEST RESPONSIBLE BID, THE FOLLOWING ELEMENTS WILL BE CONSIDERED: WHETHER THE BIDDER INVOLVED (A) MAINTAINS A PERMANENT PLACE OF BUSINESS; (B) HAS ADEQUATE STATION EQUIPMENT TO DO THE WORK PROPERLY AND EXPEDITIOUSLY; (C) HAS A SUITABLE FINANCIAL STATUS TO MEET OBLIGATIONS INCIDENTAL TO THE WORK; AND (D) HAS APPROPRIATE TECHNICAL EXPERIENCE.

Each bidder may be required to show that former work performed by him has been handled in such manner that there are no just or proper claims pending against such work. No bidder will be acceptable if he is engaged on any other work which impairs his ability to finance this contract or provide proper equipment for the proper execution of same. Each bidder shall demonstrate his ability of meeting all requirements herein stipulated, if asked for them.

Each bidder shall submit a STATEMENT OF QUALIFICATIONS (SOQ) which demonstrates the bidder’s experience with similar projects. The SOQ must list all similar projects in progress or completed within the past five (5) years. The SOQ shall include the name of project; location; construction cost; summary of work completed; date completed; client contact name and phone number.

RETURN OF BID SECURITIES The security of the three lowest bidders will be returned after the execution of the agreement with the successful bidder and the approval of his bonds and insurance. The security of all other bidders will be returned promptly after the bids have been opened and reviewed by the Owner. If all bids are rejected, the securities will be returned at the time of rejection.

AGREEMENT, BONDS, INSURANCE The attention of bidders is specifically directed to the forms of agreement and bonds to be executed and the types of insurance to be taken out in the event a contract award is made.

BID SUBMITTAL Each bid, properly signed, together with the bid security, affidavits, and qualification statements (if required), shall be enclosed in a sealed envelope addressed and entitled as specified in the Invitation to Bid. All addenda issued shall be signed and included with the documents at the time of bid submittal.

Complete and submit one (1) original of the following documents:

1. Bid Proposal Form.
2. Bid Bond, Cashier's Check, or Certified Check.
3. Business Relationship Affidavit.
4. Non Collusion Affidavit.
5. Qualification Statements.

WITHDRAWAL OF BID Any bid may be withdrawn at any time prior to the hour fixed in the Invitation to Bid for the opening of bids, provided that a request in writing executed by the bidder or his duly authorized representative for the withdrawal of such bid is filed with the Owner prior to the time specified for the opening of bids. The withdrawal of a bid will not prejudice the right of a bidder to file a new bid, except that the new bid must be submitted prior to the date and time for submitting bids.

PENALTY FOR COLLUSION If at any time it shall be found that the person, firm, or corporation to whom the Contract has been awarded has, in presenting any bid or bids, colluded with any other party or parties, then the Contract so awarded shall be null and void, and the Contractor and his sureties shall be liable to the Owner for all loss for damage which the Owner may suffer thereby, and the Owner may advertise for new bids for said work.

LICENSE Each bidder shall possess state and local licenses as are required by law, and shall furnish satisfactory proof to the Owner upon request that the licenses are in effect during the entire period of the Contract.

AWARD OF CONTRACT The award of any contract or contracts will be made to the lowest responsible bidder or bidders. The Owner reserves the right to reject any or all bids, or to waive irregularities or informalities at its discretion. In the event that the approvals are not received or the Owner cannot award or reject said proposals within 90 days from the date of opening of bids, bidders shall have the right to withdraw their bids on written notice to the Owner.

EFFECTIVE DATE OF AWARD If a contract is awarded by the Owner, such award shall be effective when formal notice of such award, signed by the authorized representative of the Owner, has been delivered to the intended awardee, or mailed to him at the main business address shown on his bid, by some officer or agent of the Owner duly authorized to give such notice.

EXECUTION OF AGREEMENT Copies of the agreement in the number stated in the form of agreement shall be executed by the successful bidder and returned, together with the required bonds and insurance, within fifteen (15) days from and after the date of the award of the Contract. Effective date of bonds shall be the same or later than the date of the agreement.

FAILURE TO EXECUTE AGREEMENT AND FILE BONDS AND INSURANCE Failure of a successful bidder to execute the agreement and file required bonds and insurance within the required time shall be just cause for the annulment of the award. On failure of a successful bidder to execute the agreement and file the required bonds and insurance within the required time, he shall forfeit his bid security as agreed herein above. Upon annulment of an award as aforesaid, the Owner may then award a contract to the next lowest responsible bidder.

PAYMENT FOR EXCESS COSTS AND LIQUIDATED DAMAGES The successful contractor will be required to pay for the excess cost of field engineering and inspection and liquidated damages as defined in the General Conditions of the Standard Specifications for Construction and the Contract Agreement, if extensions of time are not granted by Owner because of avoidable delays as therein defined.

STANDARD SPECIFICATIONS FOR CONSTRUCTION The City of Perkins Standard Specifications for Construction and Standard Design Drawings shall be a part of these contract documents as if included herein. Each bidder shall have a copy in their possession to be eligible to bid on this project.

ADMINISTRATIVE MATTERS
The Contractor shall obtain all permits and licenses required. The Contractor shall pay all fees associated with such permits, licenses and other.

This project is eligible for sales tax exemption.
 
BID PROPOSAL FORM

CITY OF PERKINS
BID NOTICE: PER-ST-18-001

THE UNDERSIGNED BIDDER, having examined the plans, specifications, the locations, arrangements, and conditions of roads, street, utilities and other facilities or appurtenances which affect or may be affected by the proposed work, the actual sites of the proposed improvements and being acquainted with and fully understanding: (1) the extent and character of the work covered by this proposal; (2) the locations and specified requirements of and for the proposed improvements and other items of work appurtenant thereto; and (3) the normal existing and probable construction difficulties, hazards or all other factors or conditions which may or may not be apparent, which may affect or be affected by the specified work.

HEREBY PROPOSES to furnish all required materials, supplies, equipment, tools, and plant; to perform all necessary labor; and to construct, erect, equip, and complete all work stipulated in, required by, and in accordance with the contract documents hereto attached and the specifications referred to therein (as altered, changed, or modified by any and all addenda thereto), for and in connection with the Contract for which this proposal is herein submitted for and in consideration of the prices set out herein.

The undersigned bidder hereby agrees to furnish the required Performance Bond, Statutory Bond, Maintenance Bond, and evidence of insurance and to enter into a contract within fifteen (15) days after the acceptance of this proposal, and further agrees to complete the work in 120 days (stipulated in the Contract Agreement) from the date of the issuance by the City of a Work Order authorizing commencement of work.

Attached hereto is a Certified Check, Cashier's Check or Bidder’s Surety Bond in the amount of:
DOLLARS $ which the undersigned agrees is to be forfeited to and become the property of the City of Perkins, as liquidated damages, should this proposal be accepted and the Contract be awarded to him, he fails to enter into a Contract in the form prescribed and to furnish the required bonds and evidence of insurance within fifteen (15) days as above stipulated, but otherwise the proposal guarantee shall be returned to the undersigned upon the signing of the Contract and delivery of the approved bonds and evidence of insurance to the City of Perkins.

DATED this day of 20 .
Signature:
Name and Title:
Company: Circle One: Corporation Partnership Individual
Address:
Phone: Fax:
E-mail Address:
Federal Tax I.D.
Attest: Corporate Seal
Secretary (if applicable)

PERKINS STREET LIGHTS
BID NOTICE: PER-ST-18-001
BASE BID
ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL COST
1. MOBILIZATION 1 LS
2. Pelco AP-8347-P59
Luminaire Pole Assy, 30' w/ Single 8' Luminaire Arm, Majestic Series, Steel, Textured Black
OR CITY APPROVED EQUAL LUMINAIRE POLE 20 EA
3. Pelco 20 AP-7524-97W-3LED-4K-UNV-SC-T3AC-P33
Luminaire, Lexington, 97W 3 LED 120-277V w/ Shorting Cap, Type III Acrylic Globe, Gloss Black
OR CITY APPROVED EQUAL LUMINAIRE 20 EA
4. ALUMINUM ELECTRICAL WIRE
Sufficient for completion of this project 1 LS
5. INSTALLATION 1 LS

ALL ITEMS TO INCLUDE ALL APPURTENANCES NECESSARY TO PROVIDE A COMPLETE AND OPERABLE SYSTEM AS DESCRIBED IN THE SPECIFICATIONS.

TOTAL BASE BID $

TOTAL BASE BID IN WORDS


ADDITIVE ALTERNATE ONE

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL COST
1. COPPER ELECTRICAL WIRE
Sufficient for completion of this project 1 LS

TOTAL ALTERNATE BID $
TOTAL ALTERNATE BID IN WORDS




NON-COLLUSION AFFIDAVIT

STATE OF OKLAHOMA )
) SS.
COUNTY OF PAYNE )


, of lawful age, being first duly sworn on oath that (s)he is the agent authorized by the firm of to submit the above Contract to the City of Perkins.

Affiant further states that such firm has not paid, given, or donated or agreed to pay, give, or donate to any officer or employee of the City of Perkins, any money or other thing of value, either directly or indirectly, in the procuring of the Contract.

Affiant further states that the bidder has not been a party to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with any city official or employee as to quantity, quality or price in the prospective contract, or any other terms of said prospective contract; or in any discussions between bidders and any state officials concerning exchange of money or other thing of value for special consideration in the letting of a contract.



Contractor Signature


Printed Name/Title



Subscribed and sworn before me this day of , 20


Notary Public

My Commission Expires:



(Seal)

BUSINESS RELATIONSHIP AFFIDAVIT

STATE OF OKLAHOMA )
) SS.
COUNTY OF PAYNE )

, of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the nature of any partnership, joint venture, or other business relationship presently in effect or which existed within one (1) year prior to the date of this statement with the architect, engineer, or other party to the project is as follows:


______
______

Affiant further states that any such business relationship presently in effect or which existed within one (1) year prior to the date of this statement between any officer or director of the bidding company and any officer or director of the architectural or engineering firm or other party to the project is as follows:


______

Affiant further states that the names of all persons having any such business relationships and the positions they hold with their respective companies or firms are as follows:


______

(If none of the business relationships hereinabove mentioned exists, affiant should so state.)


Contractor Signature


Printed Name/Title


SUBSCRIBED AND SWORN TO before me this day of , 20



Notary Public
(Seal)
My commission expires:



CONTRACT AGREEMENT

THIS CONTRACT AND AGREEMENT, made and entered into this day of , 20 by and between the City of Perkins, Perkins, Oklahoma, party of the first part, hereinafter termed "Owner", and party of the second part, hereinafter termed "Contractor".
WITNESSETH:

WHEREAS, the Owner has caused to be prepared, in accordance with law, certain specifications, plans, and other bidding documents for the work hereinafter described and has approved and adopted all of said bidding documents and has received sealed proposals for furnishing materials, labor, and equipment for either of the indicated works.

This project consists of furnishing all required materials, supplies, equipment, tools, and plant to perform all necessary labor for the construction of twenty (20) Street Lights on Main Street, Perkins, OK.

The work shall be done in accordance with plans and specifications on file in the City Manager's Office as outlined and set out in the bidding documents and in accordance with the terms, specifications, plans, and provisions of said Contract; and,

WHEREAS, Contractor, in response to request for bids, has submitted to the City of Perkins in the manner and at the time specified, a sealed proposal in accordance with the terms of this Contract; and,

WHEREAS, the City of Perkins, in the manner provided by law, has publicly opened, examined, and canvassed the proposals submitted and has determined and declared the above-named Contractor to be the lowest responsible bidder on the above described project, and has duly awarded this Contract to said Contractor, for the sum named in the proposal to wit:



NOW, THEREFORE, for and in consideration of the mutual agreements and covenants herein contained, the parties to this Contract have agreed, and hereby agree, as follows:

(1) That the Contractor hereby agrees to furnish all tools, equipment, materials, and labor, and to build and complete the above described project in accordance with the specifications therefore on file in the office of the City Clerk of Perkins, Oklahoma.

(2) That the Owner shall pay the Contractor for the work performed, as follows:

a. Payment for unit price items shall be at the unit price bid for actual construction quantities.

b. Construction items specified but not included as bid items shall be considered incidental and shall not be paid for directly but shall be included in the bid price for any or all of the pay quantities.

c. At the end of each month the Engineer will make written estimates of the materials in place and accepted, and the amount of work performed in accordance with the contract during the current period of time between estimates and the value thereof computed at the contract unit prices. Payment to the Contractor shall be in the amount of the estimate minus the retainage as permitted by law.

d. Should any defective work or materials be discovered or should a reasonable doubt arise as to the quality of any work completed, there will be deducted from the next estimate an amount equal to the value of the defective or questionable work and shall not be paid until the defects are remedied.

e. And that the Contractor's bid is hereby made a part of this Agreement.

(3) That the City of Perkins reserves the right to add to or subtract from the estimated quantities or amount of work to be performed. The work to be performed or deducted shall be at the unit price bid.

(4) That the Contractor will not undertake to furnish any materials or to perform any work not specifically authorized under the terms of this Agreement unless additional materials or work are authorized by written work directive change; and that in the event any additions are provided by the Contractor without such authorization, the Contractor shall not be entitled to any compensation therefor whatsoever.

(5) That if any additional work is performed or additional materials provided by the Contractor upon authorization by the Owner, the Contractor shall be compensated therefore at the unit price bid and as agreed to by both parties in the execution of the Change Order.

(6) That the Contractor shall perform the work and provide the materials strictly in accordance with the specifications as to quality and kind and all work and materials shall be subject to rejection by the Owner through its authorized representatives for failure to meet such requirements, and in the event of such rejection, the Contractor shall replace the work and materials without compensation therefore by the Owner.

(7) The Contractor shall complete the work in accordance with the terms of this Agreement within a period of time not to exceed 120 calendar days following the issuance by the City of a Work Order authorizing the Contractor to commence work on the project.

(8) The Contractor shall furnish bonds and certificate of insurance as specified in the "Instructions to Bidders" and/or the "General Provisions", which must be approved by the Owner prior to issuance of the Work Order and commencement of the work on the project.

(9) On completion of the work, but prior to the acceptance thereof by the City of Perkins, it shall be the duty of the City Manager or other appropriate person to determine that said work has been completely and fully performed in accordance with said Contract Documents; and upon making such determination said official shall make his final certificate to the City of Perkins.

(10) Liquidated damages shall be paid by the Contractor at the rate of $500 per each and every calendar day required by him to complete the contract in excess of the contract time.

(11) APPROXIMATE QUANTITIES on all items which bids are to be received on a unit price basis; the quantities stated in the bid will not be used in establishing final payment due the contractor. The quantities stated, on which unit prices are invited, are approximate only and each bidder shall make his own estimate from the contract drawings of the quantities required on each item and calculate his unit price bid for each item accordingly. Bids will be compared on the basis of number of units stated in the bidding schedule. Payment on the contract or unit price items will be based on the actual number of units installed in the completed work. No increases or decreases in the approximate quantities shall exceed twenty (20%) percent without approval of the City Engineer.

IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed, in four duplicate originals, the day and year first above written.

"OWNER" CITY OF PERKINS


By:

ATTEST


City Clerk

APPROVED as to form and legality this day of , 20 .



CITY ATTORNEY


APPROVED by the City of Perkins this day of , 20 .


"CONTRACTOR"

If an Individual: (signature) ______

doing business as:

If a Partnership: (signature)

By (Printed Name and Title):

Names of other partners:

If a Corporation: (signature)

By (Printed Name and Title):


ATTEST: Business Address of Contractor


Secretary

(CORPORATE SEAL)
MAINTENANCE BOND

KNOW ALL MEN BY THESE PRESENTS, that we, , hereinafter called the Principal, and the of, , a corporation duly organized under the laws of the State of , hereinafter called the Surety, as Surety, are held and firmly bound unto
, hereinafter call the Obligee, in the sum of Dollars ($ ), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.
WHEREAS, said Principal entered into a written Contract with said Obligee dated , for
, all in compliance with the plans and specifications therefore, made a part of said Contract and on file in the office of
.
WHEREAS, this bond is given in compliance with Title 61, Oklahoma Statutes 2001, Section 113(B)(3).
NOW THEREFORE, if said Principal shall pay or cause to be paid to Obligee all damage, loss, and expense which may result by reason of defective materials and/or workmanship in connection with said work, occurring within a period of one (1) year after acceptance of said project by Obligee; and if Principal shall pay or cause to be paid all labor and materials, including the prime contractor and all subcontractors; and if Principal shall save and hold Obligee harmless from all damages, loss, and expense occasioned by, or resulting from, any failure whatsoever of said Principal, then this obligation shall be null and void, otherwise to be and remain in full force and effect.

It is further expressly agreed and understood by the parties hereto that no changes or alternations in said Contract and no deviations from the plan or mode of procedure herein fixed shall have the effect of releasing the sureties, or any of them, from the obligations of this Bond.

IN WITNESS WHEREOF, this instrument is executed in counterparts, each of which shall be deemed an original, this day of , 20 .

(
( PRINCIPAL
(
WITNESS AS TO PRINCIPAL ( BY:


(
( SURETY
(
WITNESS AS TO SURETY ( BY:
( ATTORNEY-IN-FACT


IMPORTANT: Surety companies executing bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State of Oklahoma. Attach a certified Copy of the Power of Attorney.

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS, that we, , hereinafter called the Principal, and the of, , a corporation duly organized under the laws of the State of , hereinafter called the Surety, as Surety, are held and firmly bound unto
, hereinafter call the Obligee, in the sum of Dollars ($ ), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.
WHEREAS, said Principal entered into a written Contract with said Obligee dated , for
, all in compliance with the plans and specifications therefore, made a part of said Contract and on file in the office of
.
WHEREAS, this bond is given in compliance with Title 61, Oklahoma Statutes 2001, Section 113(B)(2).
NOW THEREFORE, if said Principal shall, in all particulars, well, truly and faithfully perform and abide by said Contract and each and every covenant, condition, and part thereof, and shall fulfill all obligations resting upon said Principal by the terms of said Contract and said specifications, and if said Principal shall protect and save harmless said Obligee from any pecuniary loss resulting from the breach of any of the items, covenants and conditions of said Contract resting upon said Principal, the this obligation shall be null and void, otherwise to be and remain in full force and effect.

It is further expressly agreed and understood by the parties hereto that no changes or alternations in said Contract and no deviations from the plan or mode of procedure herein fixed shall have the effect of releasing the sureties, or any of them, from the obligations of this Bond.

IN WITNESS WHEREOF, this instrument is executed in counterparts, each of which shall be deemed an original, this day of , 20 .

(
( PRINCIPAL
(
WITNESS AS TO PRINCIPAL ( BY:


(
( SURETY
(
WITNESS AS TO SURETY ( BY:
( ATTORNEY-IN-FACT


IMPORTANT: Surety companies executing bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State of Oklahoma. Attach a certified Copy of the Power of Attorney.


STATUTORY BOND

KNOW ALL MEN BY THESE PRESENTS, that we, , hereinafter called the Principal, and the of, , a corporation duly organized under the laws of the State of , hereinafter called the Surety, as Surety, are held and firmly bound unto
, hereinafter call the Obligee, in the sum of Dollars ($ ), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.
WHEREAS, said Principal entered into a written Contract with said Obligee dated , for
, all in compliance with the plans and specifications therefore, made a part of said Contract and on file in the office of
.

WHEREAS, this bond is given in compliance with Title 61, Oklahoma Statutes 2001, Sections 1 and 113(B)(1).
NOW THEREFORE, if said Principal shall fail or neglect to pay all indebtedness incurred by said Principal or subcontractors of said Principal who perform work in the performance of such contract, for labor and materials and repairs to and parts for equipment used and consumed in the performance of said contract after the same becomes due and payable the person, firm, or corporation entitled thereto may sue and recover on this bond, the amount so due and unpaid.
It is further expressly agreed and understood by the parties hereto that no changes or alternations in said Contract and no deviations from the plan or mode of procedure herein fixed shall have the effect of releasing the sureties, or any of them, from the obligations of this Bond.

IN WITNESS WHEREOF, this instrument is executed in counterparts, each of which shall be deemed an original, this day of , 20 .

(
( PRINCIPAL
(
WITNESS AS TO PRINCIPAL ( BY:


(
( SURETY
(
WITNESS AS TO SURETY ( BY:
( ATTORNEY-IN-FACT


IMPORTANT: Surety companies executing bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State of Oklahoma. Attach a certified Copy of the Power of Attorney

CONTRACT SPECIFICATIONS

A. GENERAL

1. This Contract is intended to, and hereby does, provide for complete in place, Perkins Street Lights, PER-ST18-001, including all necessary work and material for a total job, whether or not such work and material is shown or implied in the plans and specifications.

2. All construction and materials shall conform to the City of Perkins. Oklahoma Department of Transportation’s, and Oklahoma Gas & Electric’s (OGE) Standard Specifications. All work necessary to make for complete and operable street lights as intended by these specifications. For which bid items are not provided, it shall be considered incidental work and the cost thereof shall be included in other appropriate bid items.

3. All Luminaire bases, conduit, and pull boxes, are being installed by the contractor hired by the Oklahoma Department of Transportation to complete the sidewalk project currently underway in Perkins.


B. SITE CONDITIONS

The Contractor shall be responsible for familiarizing himself with surface and subsurface conditions.

C. UTILITY LOCATIONS

The elevation and location of all utilities shown on the contract drawings were taken from public records. It shall be the duty of the Contractor to make final and exact determination of the location and extent of these utilities, and he will be liable for any expense resulting from damage to them. Unless otherwise indicated on the contract drawings or unless otherwise taken care of by the Owner thereof, all utilities and all structures of any nature, whether below or above ground, that may be affected by the work shall be protected and maintained by the Contractor and shall not be disturbed or damaged by him during the progress of the work. Should the Contractor disturb, disconnect or damage any utility or any structure, all expenses of whatever nature arising from such disturbance or the replacement or repair thereof shall be borne by the Contractor. This provision shall apply whether or not said utility or structure is shown on the plans. All utility locations shown or not shown on these plans shall be the responsibility of the Contractor prior to excavation. Utility location telephone numbers are:
1 800 522 6543 Statewide
1 800 654 8349 Out of State

D. AS BUILT RECORDS

The Contractor is required to keep a current record of all field changes on jobsite at all times. They shall be legibly marked on his plan and shall become property of the City of Perkins prior to completion for purposes of constructing an as built record of this project.

E. PROTECTION AND OPENING TO PEDESTRIANS AND TRAFFIC

The Contractor is required to receive permission from the City Manager to close any traffic lanes or alleys or roads during construction. No road shall be permanently or temporarily closed without prior approval by the City Manager. The Contractor shall conduct his work so as to interfere as little as possible with public travel, whether vehicular or pedestrian; whenever it is necessary to cross, obstruct, or temporarily close roads, driveways and walks, whether public or private. The Contractor shall, at his own expense, provide and maintain suitable and safe bridges, detours, barricades, signing, lighting, striping and/or other temporary expedients for the accommodation of public and private travel, and shall give reasonable notice to owners of private drives before interfering with them; provided, however, that such maintenance of traffic will not be required at any point where the Contractor has obtained permission from the owner and/or tenant of private property, or from the authority having jurisdiction over public property involved to obstruct traffic at any designated point thereon and for the duration of whatever period of time as may be agreed upon. All work pertaining to traffic control shall be in accordance with the latest revision of "The Manual on Uniform Traffic Control Devices."

F. MATERIALS & CONSTRUCTION

All materials and construction shall be in accordance with the City of Perkins, Oklahoma Department of Transportation, and Oklahoma Gas & Electric’s (OGE) Standard Specifications for Construction (Standard Specifications) and Construction Standards.

G. PROTECTION AND PRESERVATION OF PROPERTY AND LANDSCAPE

The Contractor will be solely and completely responsible for conditions of the job site, including safety of all persons and property during performance of the work. This requirement will apply continuously and not be limited to normal working hours. The Contractor shall furnish such watchmen, guards, fences, warning signs, lights and walkways, and shall take all other precautions as shall be necessary to prevent damage to persons or property. All structures and improvements damaged by the Contractor, his employees, subcontractors, or agents, shall be restored to a condition as good as when he entered upon the work. The duty of the Engineer to conduct construction inspection of the Contractor's performance does not include any review of the adequacy of the Contractor's safety measures in, on, or near the construction site or sites. The Engineer has not been retained or compensated to provide design and construction review services relating to the Contractor's safety precautions or to means, methods, techniques, sequences, or procedures required for the Contractor to perform his work.

Any traffic signal loop wire, pull box, or conduit that is damaged or destroyed shall be replaced under the direction and to the satisfaction of the Owner, by and at the expense of the Contractor.


H. ADMINISTRATION MATTERS

All permits, fees, and licenses required under City Ordinance not regulated by state or federal law will be collected.